Operating Conditions FAQs

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<th style="text-align:center; vertical-align:top; width:25%"><strong><a href="#STUDENTS">STUDENTS</a></strong></th>
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<p>If you don't see your question answered below, email <a href="mailto:emergency@uncc.edu">emergency@uncc.edu</a>.</p>

<p><em>Visit the legal affairs website to read the full&nbsp;<a href="http://legal.uncc.edu/policies/up-701">University Policy 701, Adverse Weather and&nbsp;Emergency Events</a>.<a id="Faculty" name="Faculty"></a></em></p>

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<h3><a id="#FACULTY" name="FACULTY">FACULTY</a></h3>

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<div><a data-parent="#accordion" data-toggle="collapse" href="#collapse1">In what operating conditions are classes canceled?</a></div>
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<div class="panel-body">Classes are canceled in both Condition 2 and Condition 3, and faculty should avoid campus. In some cases, classes may be delayed or canceled in Condition 1.</div>
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<div><a data-parent="#accordion" data-toggle="collapse" href="#collapse2">What does a Condition 1 (C1) declaration mean to me?</a></div>
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<div class="panel-body">In a C1 declaration, classes are still in session, but in some cases could be delayed or canceled. Faculty are expected to teach as scheduled. However, you should always exercise good judgment on your ability to reach campus safely.</div>
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<div><a data-parent="#accordion" data-toggle="collapse" href="#collapse3">What should I do if I cannot make it to campus to teach my scheduled classes when the University is open?</a></div>
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<div class="panel-body">If you cannot teach your scheduled classes, you should consult the <a href="http://provost.uncc.edu/policies/schedule-interruption">UNC Charlotte Academic Procedure: Schedule Interruption Guidelines</a> and contact your department head to discuss alternative arrangements. Additionally, you should reach out to your students to update them.</div>
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<div><a data-parent="#accordion" data-toggle="collapse" href="#collapse4">If my students cannot make it to class when the University is open, should I refer them to the Dean of Students Office to be excused?</a></div>
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<div class="panel-body">No. While the Dean of Students Office can help verify absences in the case of illnesses or family emergencies, it is up to you to determine appropriate accommodations for students who are unable to make it to class in a C1 situation.</div>
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<div><a data-parent="#accordion" data-toggle="collapse" href="#collapse5">Do I have the authority to close my department or office and send individuals home during Condition 1?</a></div>
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<div class="panel-body">No. It is expected that the University will remain open. If staff levels prevent an office from opening or remaining open, the next level of management should be contacted to determine how to operate with reduced staff.</div>
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<div><a data-parent="#accordion" data-toggle="collapse" href="#collapse6">How can I prepare for the impact of adverse weather events in my class?</a></div>
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<div class="panel-body">Review your attendance policies with students early in the term.</div>

<div class="panel-body">Be aware of the <a href="http://provost.uncc.edu/policies/schedule-interruption">UNC Charlotte Academic Procedure: Schedule Interruption Guidelines</a> and associated resources provided by the Center for Teaching and Learning.</div>
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<h3><a id="#STAFF" name="STAFF">STAFF</a></h3>

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<div><a data-parent="#accordion" data-toggle="collapse" href="#collapse7">What does a Condition 1 (C1) declaration mean to me?</a></div>
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<div class="panel-body"><a href="http://legal.uncc.edu/policies/up-701#mandatory"><em>Mandatory employees</em></a> are expected to report to work as scheduled in C1.</div>

<div class="panel-body"><a href="http://legal.uncc.edu/policies/up-701#non-mandatory"><em>Non-mandatory employees</em></a> also are expected to report to work as scheduled. However, non-mandatory employees should exercise good judgement assessing if they can safely travel to campus. If non-mandatory employees determine they cannot safely report to work, they should immediately contact their supervisor to discuss how they will account for their missed time.</div>
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<div><a data-parent="#accordion" data-toggle="collapse" href="#collapse8">Do I have the authority to close my department or office and send individuals home during Condition 1?</a></div>
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<div class="panel-body">It is expected that the University will remain open. If staff levels prevent an office from opening or remaining open, it is suggested that the next level of management be contacted to determine how to operate with reduced staff.</div>
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<div><a data-parent="#accordion" data-toggle="collapse" href="#collapse9">What do I do in Condition 2 (C2)?</a></div>
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<div class="panel-body"><a href="http://legal.uncc.edu/policies/up-701#mandatory"><em>Mandatory employees</em></a> are expected to work as expected. Any non-exempt mandatory employees required to report or remain on campus will receive equal time off on an hour-for-hour basis.</div>

<div class="panel-body"><a href="http://legal.uncc.edu/policies/up-701#non-mandatory"><em>Non-mandatory employees</em></a> should not report to work. However, time missed must be accounted for in consultation with the employee's supervisor. See the question below&nbsp;for ways in which employees can account for their time. It is important to note that if you have a teleworking agreement in place with the University and you are capable of teleworking (e.g., you have access to University-approved or authorized computing equipment and necessary utilities, such as power and the Internet), you are expected to do so. If you are unable to work due to loss of utilities, you should notify your supervisor and account for your time missed.</div>
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<div><a data-parent="#accordion" data-toggle="collapse" href="#collapse10">What do I do in Condition 3 (C3)?</a></div>
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<div class="panel-body"><a href="http://legal.uncc.edu/policies/up-701#mandatory"><em>Mandatory employees</em></a> should report to work as directed by their supervisors. Any non-exempt mandatory employees required to report or remain on campus will receive equal time off on an hour-for-hour basis.</div>

<div class="panel-body"><a href="http://legal.uncc.edu/policies/up-701#non-mandatory"><em>Non-mandatory employees</em></a> should not report to work. Any missed time is excused. If you have a teleworking agreement in place with the University and you are capable of teleworking (e.g., you have access to University-approved or authorized computing equipment and necessary utilities, such as power and the Internet), you are expected to do so. If you are unable to work due to loss of utilities, you should notify your supervisor and account for your time missed.</div>
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<div><a data-parent="#accordion" data-toggle="collapse" href="#collapse11">What is the difference between Condition 2 (C2) and Condition 3 (C3) for staff?</a></div>
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<div class="panel-body"><i class="fa fa-calendar fa-lg"></i>The primary difference in C2 and C3 is the need for&nbsp;<a href="http://legal.uncc.edu/policies/up-701#non-mandatory"><em>non-mandatory employees</em></a> to account for missed time.</div>

<div class="panel-body"><i class="fa fa-laptop fa-lg"></i>In C2, non-mandatory employees must account for any missed time from work.</div>

<div class="panel-body"><i class="fa fa-university fa-lg"></i>In C3, any missed time is excused for non-mandatory employees.</div>

<div class="panel-body"><i class="fa fa-clock-o fa-lg"></i>The University, however, can declare a C3 situation after consultation with the president of the University of North Carolina system. <em>In most cases, the University will not know if a C3 recommendation is accepted until after an event has ended. Therefore, non-mandatory employees should be prepared to account for missed time unless otherwise notified</em>.</div>

<div class="panel-body"><i class="fa fa-ban fa-lg"></i>If a C3 condition is declared, any missed time already accounted for in the Kronos system will be returned to employees.</div>
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<div><a data-parent="#accordion" data-toggle="collapse" href="#collapse12">What should I do if I cannot make it to work when the University is open?</a></div>
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<div class="panel-body">If you cannot make it to work in a C1 situation, you should immediately notify your supervisor to discuss how you will account for your missed time. Please see the question below for ways you can account for time.</div>
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<div><a data-parent="#accordion" data-toggle="collapse" href="#collapse13">How do I know if I am a mandatory or non-mandatory employee?</a></div>
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<div class="panel-body">The designation should have been made clear to you when you were hired or subsequently by your supervisor. A more detailed description of the difference between the two designations is available on the <a href="http://legal.uncc.edu/policies/up-701#mandatory">legal affairs website</a>.</div>

<div class="panel-body">If you have any questions about whether you are a mandatory employee, you should speak with your supervisor or contact the HR office at 704-687-0669.</div>
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<div><a data-parent="#accordion" data-toggle="collapse" href="#collapse14" id="Time" name="Time">What are the ways non-mandatory employees can account for their time in Condition 1 or Condition 2?</a></div>
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<div class="panel-body">Non-mandatory employees should consult with their supervisors to determine which of the options below best serves the needs of the employee and their office. These include:</div>

<div class="panel-body"><i class="fa fa-calendar fa-lg"></i>Compensatory time (must be used if available)</div>

<div class="panel-body"><i class="fa fa-laptop fa-1g"></i>Telecommuting</div>

<div class="panel-body"><i class="fa fa-university fa-lg"></i>Annual or bonus leave</div>

<div class="panel-body"><i class="fa fa-clock-o fa-1g"></i>Make up time within 90 days</div>

<div class="panel-body"><i class="fa fa-ban fa-1g"></i>Leave without pay</div>
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<div><a data-parent="#accordion" data-toggle="collapse" href="#collapse15">I was not aware that campus was in a Condition 2 (C2) status and reported to work as scheduled. Am I required to leave?</a></div>
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<div class="panel-body">Yes. Unless you are a mandatory employee, or otherwise required to report to work by your supervisor, you are not to be on campus during a C2. This is for your own safety, as well as to allow mandatory employees an opportunity to restore the campus to safe and accessible operating conditions. .</div>
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<div><a data-parent="#accordion" data-toggle="collapse" href="#collapse16">I received notification that the campus was going into a Condition 2 status in the middle of my scheduled work day. Can I work the remainder of the day?</a></div>
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<div class="panel-body">No. Please see question above.</div>
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<div><a data-parent="#accordion" data-toggle="collapse" href="#collapse17">I have a teleworking agreement in place with the University. Do I still have to work during a Condition 2 or Condition 3?</a></div>
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<div class="panel-body">Yes. If you have a teleworking agreement in place with the University, you are expected to work normally if you are capable of doing so (e.g., you have access to University-approved or authorized computing equipment and necessary utilities, such as power and the internet). If you are unable to work due to loss of utilities, you should notify your supervisor and account for your time missed.</div>
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<div><a data-parent="#accordion" data-toggle="collapse" href="#collapse18">Can UNC Charlotte independently declare a Condition 3 (C3)?</a></div>
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<div class="panel-body">No. A C3 can only be declared in consultation with the president of the University of North Carolina system. In most cases, the University will not know if a C3 recommendation is accepted until after an event has ended. Therefore, non-mandatory employees should be prepared to account for missed time unless otherwise notified. If C3 is declared, any missed time already accounted for in the Kronos system will be returned to employees.</div>
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<div><a data-parent="#accordion" data-toggle="collapse" href="#collapse19">I was on leave or in another location (e.g., a conference) during the time the University was approved to be in Condition 3 (C3). Do I get additional time off? </a></div>
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<div class="panel-body">No. The C3 status applies only to employees who were impacted by the event on campus. If you already were scheduled for time off or were planning to be in another location, you were not impacted by the events on campus and will be charged time off as planned.</div>
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<div><a data-parent="#accordion" data-toggle="collapse" href="#collapse20">If the University is in Condition 1 (C1) and classes are in session, but a student calls to say they can’t make it to campus, where should I refer them?</a></div>
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<div class="panel-body">Students must contact their professors directly to inform them of their situations. Each professor makes the decision as to what accommodations can be made for missed classes. The Office of the Chancellor, the Office of Academic Affairs and the Dean of Students Office do not make determinations about student attendance during adverse weather when the campus is in C1.</div>
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<h3><a id="#STUDENTS" name="STUDENTS">STUDENTS</a></h3>

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<div><a data-parent="#accordion" data-toggle="#collapse" href="#collapse21">What does a Condition 1 (C1) declaration mean to me?</a></div>
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<div class="panel-body">In a C1 situation, classes are in session, but in some cases could be delayed or canceled. Students are expected to attend. However, you should always exercise good judgment when deciding if you can navigate to and from campus safely. If you cannot attend class, you should immediately contact your instructors to inform them of your situation. It is up to each individual instructor as to what accommodations can be made for missed classes.</div>
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<div><a data-parent="#accordion" data-toggle="collapse" href="#collapse22">In what operating conditions are classes canceled?</a></div>
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<div class="panel-body">Classes are canceled in Condition 2 and Condition 3. In some cases, classes could be delayed or canceled in Condition 1.</div>
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<div><a data-parent="#accordion" data-toggle="collapse" href="#collapse23">What should I do if I cannot make it to classes when the University is open?</a></div>
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<div class="panel-body">If you cannot attend classes, you should immediately contact your instructors to inform them of your situation. It is up to each individual instructor as to what accommodations can be made for missed classes.</div>
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<div><a data-parent="#accordion" data-toggle="collapse" href="#collapse24">If on-campus classes are canceled in a Condition 2 or Condition 3, does that mean my online class is canceled?</a></div>
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<div class="panel-body">Your online class should not be impacted. However, if you have any questions or you cannot participate because of lost utilities, contact your instructor directly.</div>
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<div><a data-parent="#accordion" data-toggle="collapse" href="#collapse25">I live on campus. Will the dining halls, library and other services still be open in a Condition 2 or Condition 3 situation?</a></div>
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<div class="panel-body">Maybe; limited services will be available based on staffing and available supplies. Visit www.uncc.edu and/or monitor social media for a list of what is open.</div>
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<div><a data-parent="#accordion" data-toggle="collapse" href="#collapse26">I live off campus. Can I still come to campus to use the library, dining halls or other services in a Condition 2 (C2) or Condition 3 (C3) situation?</a></div>
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<div class="panel-body">If a C2 or C3 situation has been declared, the chancellor and other administrators have determined campus conditions are too hazardous for travel. You are encouraged to avoid campus.</div>
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<h3><a id="#FAMILIES" name="FAMILIES">FAMILIES</a></h3>

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<div><a data-parent="#accordion" data-toggle="collapse" href="#collapse27">What does my student need to do if a Condition 1 (C1) is declared by the University?</a></div>
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<div class="panel-body">In a C1 situation, classes are in session, but could be delayed or canceled. Your student should always exercise good judgment when deciding if he or she can navigate to and from campus safely. If she or he cannot attend class, she or he should immediately contact her or his instructors to inform them of the situation. It is up to each individual instructor as to what accommodations can be made for missed classes.</div>
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<div><a data-parent="#accordion" data-toggle="collapse" href="#collapse28">What should I do if my student cannot make it to classes during a Condition 1 (C1) situation?</a></div>
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<div class="panel-body">If your student cannot attend classes in a C1 situation, you should advise your student to immediately contact each of their instructors to inform them of their situation. Because each class has its own requirements and assignments, accommodations for missed classes are made at the discretion of the instructor.</div>
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<div><a data-parent="#accordion" data-toggle="collapse" href="#collapse29">In what operating conditions are classes canceled for my student?</a></div>
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<div class="panel-body">Classes are canceled in both Condition 2 and Condition 3. In some cases, classes could be delayed or canceled in Condition 1.</div>
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<div><a data-parent="#accordion" data-toggle="collapse" href="#collapse30">My student lives on campus. Will services, like dining halls and the library, be available in a Condition 2 or Condition 3 situation?</a></div>
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<div class="panel-body">Maybe; limited services will be available based on staffing and available supplies. Encourage your student to visit www.uncc.edu and/or monitor social media for a list of what is open.</div>
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<div><a data-parent="#accordion" data-toggle="collapse" href="#collapse31">My student lives off campus. Are they still allowed to come to campus to use the library, dining hall or other services in a Condition 2 (C2) or Condition 3 (C3) situation? </a></div>
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<div class="panel-body">If a C2 or C3 situation has been declared, the chancellor and other administrators have determined campus conditions are too hazardous for travel. Please encourage your student to avoid the area.</div>
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