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Working Remotely vs. Reporting to Campus Administrative Leave Dining and Transportation Other Services
Travel Other Information Resources Stay Informed

Working Remotely vs. Reporting to Campus

At this time, all employees who can complete their necessary job duties through teleworking should continue to do so until further notice. However, it is possible that some number of faculty and staff may need to return to  campus, not because of personal preference, but to effectively complete assigned work responsibilities. If supervisors have employees who need to be on campus, they should submit a "Return to Campus" plan, as outlined here. If your area already has an approved plan in place, employees should operate as indicated in the approved plan.
Student and Temporary Employees
UNC Charlotte encourages supervisors to be flexible and creative in considering telework arrangements so that the work of your department continues. Supervisors of these employees should do the following:
  • Determine if the work their student or temporary employee is doing can be done remotely.
  • Ensure that employees can accurately account for their work and timekeeping is handled appropriately.
  • Assess if their employee has the necessary access to work remotely, especially when handling sensitive data.
  • As outlined above, managers with student and non-temporary employees who cannot telework but may be able to work safely through physical distancing in a meaningful way have discretion to consider on-campus work arrangements.  

If the situation meets the above criteria, then the student or temporary employee may work remotely or safely on campus. 

Please contact Tracy Worthey at 704-687-0670 or Teresa Shook at 704-687-0671 for more information. 

Understanding the Supervisor’s Role

Supervisors are responsible for designating their employees mandatory or non-mandatory and working through the teleworking arrangements. Supervisors should use good judgment and rationale in the days ahead to balance the essential business needs of the University with the health and well-being of their employees, with maximum flexibility provided to employees whenever possible. 

Administrative Leave

Additional information on the changes to Administrative Leave can be found in the HR messages.

After consultation with the Office of State Human Resources (OSHR), the UNC System Office issued new work and leave provisions effective Aug. 1 until revised or rescinded. The following changes are in effect beginning Aug. 1:

  • Employees who cannot telework: Administrative Leave COVID-19 is no longer available for employees who cannot telework due to the nature of their jobs. Employees must use their own accrued leave or accrued paid time off for hours not worked.

  • Elder care needs: Employees who need to use Administrative Leave COVID-19 for elder care needs due to COVID-19-related elder care facility closings can receive administrative leave at two-thirds of their pay for a maximum of 12 weeks. This mirrors the childcare provisions of the Families First Coronavirus Response Act (FFCRA). Once this leave is exhausted, employees must use their own accrued leave or accrued paid time off for hours they did not work.

  • Employees still under mandatory quarantine and not cleared to return to work: Employees who have exhausted all their FFCRA Emergency Paid Sick Leave, all of their accrued leave and all of their accrued paid time off, employees who cannot work due to being subject to quarantine/isolation order, due to being advised to self-quarantine, or due to experiencing COVID-19 symptoms and awaiting a diagnosis will receive Administrative Leave COVID-19 at 100% of their pay. 

Employees who have exhausted all of their leave and paid time off could be eligible to receive donated leave from the COVID-19 leave bank. See below for more information.

Expanded Community Service Leave
Permanent SHRA and EHRA employees who wish to volunteer time with non-profit organizations on COVID-19 relief activities may use up to 80 hours of Expanded Community Service Leave. Employees must gain approval from their supervisors before using this leave. These hours are accounted for separately from an employee’s regular community service leave allotment. Additional information about accounting for this time will be provided at a later date.

Childcare
We understand the decision for all public K-12 schools to embrace some form of online instruction in the fall may cause challenges for our employees. We are working with the UNC System on further guidance on how this may be addressed. As a reminder, up to 12 weeks of Families First Coronavirus Response Act (FFCRA) leave remains available to eligible employees with childcare issues as a result of COVID-19.

Employees are encouraged to talk with their supervisor about potential options for teleworking or flexing their work schedules to meet childcare needs. In addition, employees are encouraged to reach out to the employee assistance program (EAP) for resources to address child/elder care issues.

Families First Coronavirus Response Act 

The federal Families First Coronavirus Response Act (FFCRA) was enacted to address the impact of COVID-19 in the United States. This includes two types of leave that apply to the University and provide paid leave benefits to eligible University employees. This regulation is effective April 1, 2020, and expires Dec. 31, 2020. More information and resources are available on HR’s FFCRA webpage.

COVID-19 Leave Bank

The new guidance from the System also allows for the opportunity for institutions to create a “leave bank” so employees can donate leave to colleagues who cannot work due to COVID-19 but who have exhausted their accrued leave, similar to the voluntary shared leave program. Unlike the voluntary shared leave program, donations for this new program are made to a leave bank, not to individual recipients. The donations will be equitably distributed to all employees who meet eligibility criteria.

For more information on both donating and receiving leave, please visit the HR website.

Dining and Transportation

Dining and transportation information can be found on the Auxiliary Services website.

Other Campus Services

Most campus services are operating in a virtual capacity. To find more information on specific areas, offices and services of the University, visit the respective area's webpages for hours of operation and other changes.

Travel

Please review these travel FAQs for the latest information. 

Other Information

Return-to-campus guide
As faculty and staff begin to return to campus ahead of the start of fall classes, the University has developed a guide with information regarding health and safety practices, cleaning standards and other resources. This guide can be found on the Niner Nation Cares website homepage

Building Access
Building access returned to normal Aug. 17. A 49er ID card will no longer be required to access buildings during normal operating hours. The following are exceptions to this change and will remain on swipe-access only: 

  • King
  • Reese
  • Cato
  • Price Counseling Center
  • PORTAL
  • Cameron
  • Woodward
  • Foundation
  • URec

Resources

Emergency Fund for Students
For those who are able, there is still time to make a donation to the Student Emergency Fund. To date, the University has awarded more than $333,000 to approximately 900 students thanks to the generosity of donors. However, more than 700 additional students have requested support from the fund. All donations go to meeting that need.

Employee Support
UNC Charlotte offers employees experiencing economic difficulties access to emergency loans up to $250. Donations to the emergency loan fund can be made via the UNC Charlotte giving website. The North Carolina State Health Plan has also made some changes to further assist employees during this time, including the elimination of any co-pay requirement for COVID-19 testing.

Stay Informed

This continues to be a rapidly evolving situation, and we will share more details and information as it becomes available. The University will stay in touch with you through: 

  • NinerNotices: We will send notices as more information becomes available.
  • Website: We will continue to keep the Emergency Management website and FAQs updated with the latest information. 
  • Social Media: We will communicate with you on social media via the NinerAlerts Twitter and Facebook accounts and the University’s main Twitter and Facebook accounts.